Free welding invoice template
A one-page invoice you can print and fill in. Work and material line items, payment terms, due date, and remit-to. Free PDF, no email required.
Updated September 2026
Quick answer
A welding invoice needs your shop info, the customer, an invoice number, a due date, line items for work and materials, the total due, and payment terms. Download the free PDF below and send it the day the job is done.
Download the template
US Letter, one page. Fill it in by hand or behind the counter. No email, no signup, just the PDF.
Quoting the job first? Start with the welding quote template.
Getting paid on time starts with the paper
Invoice the day the work is done. Not Friday, not end of month. The clock on your money starts when the paper lands, and every customer pays the fresh invoice faster than the one from three weeks ago.
Put a real due date on it. "Due on receipt" or a date. "Net 30" without a date printed next to it becomes Net 45 in practice.
Mirror the quote. Same line items, same numbers, additions on their own lines. The customer should recognize the invoice from the quote they signed. If you quoted with the quote template, this is a two-minute copy job.
Reference the job. A job or PO number on the invoice is what gets you paid by any customer with an accounts-payable person. No reference, no match, no check.
What goes on a welding invoice, line by line
Header. Shop name, phone, email, and address. The word "Invoice" in big letters, so it does not get filed with the quotes.
Invoice number and date. Number them in order and never reuse one. The date starts the clock on your payment terms.
Bill to and job reference. Who pays, the job site if it is different, and the quote number or the customer's PO. Accounts-payable people match paper to paper.
Line items. The same lines as the quote, same prices. Material prices already include your markup. Extra work gets its own line marked as an addition.
Total, deposit, balance. The job total, the deposit you already took as a minus line, and the balance still owed. Add a tax line if your state taxes the work.
Due date and terms. An actual date, plus the terms it came from: due on receipt, net 15, or net 30.
How to pay. Who to make the check out to, the remit-to address, and whether you take card or ACH. Every question the customer has to ask here is a day added to getting paid.
A worked welding invoice: trailer frame repair
This is the invoice for the trailer repair on the filled-in welding quote, worked up in the how to quote welding jobs guide. Same lines, same prices, same $1,710.00 total, down to the penny.
The customer paid a 50% deposit of $855.00 to get on the schedule. The invoice still shows the full job, takes the deposit off as its own line, and asks for the $855.00 balance on net 15 terms.
Payment terms: net 15, net 30, deposits, and due dates
Due on receipt. The default for walk-in repair, mobile calls, and anybody you have not worked with before. They pay when the work is done.
Net 15 or net 30. Payment due 15 or 30 days after the invoice date. Contractors and plants often require it. Net 30 means you are lending them the money for a month, so save it for accounts with a record of paying.
Deposits. Take the deposit when the quote is signed, before you buy steel. 50% to schedule is common for small shops; on big jobs, thirds at signing, a milestone, and delivery. The deposit goes on the invoice as a payment received, not as a discount.
Print the date. "Net 30" alone turns into net 45. Write the actual due date next to it. If you charge a late fee, put the rate on the invoice and check your state's limits first.
Questions shops ask about invoicing
What should a welding invoice include?
Your shop name and contact info, the customer, an invoice number and date, a due date, line items for the work and materials, the total due, payment terms, and where to send payment. If the job started from a quote, reference the quote number so the two papers tie together.
When should I send the invoice?
The day the job is done, before the truck leaves if you can. Every day between finishing the work and sending the bill adds a day to when you get paid. Shops that invoice weekly on Fridays wait an average of half a week longer for the same money.
What payment terms are normal for welding work?
Due on receipt for walk-in and one-off repair work. Net 15 or Net 30 for commercial accounts that require it. If a customer wants Net 30, that is a credit decision: you are lending them the money for a month, so reserve it for accounts that have paid you before.
Should the invoice match the quote exactly?
The quoted scope should, line for line. Anything added mid-job goes on its own line, marked as an addition, ideally with a text or signed change note behind it. Invoices that quietly grow past the quote are how you lose a repeat customer.
Can I send a welding invoice as a PDF?
Yes, and most shops should. A PDF looks the same on the customer's phone as it does printed, nobody edits it by accident, and it lands in their inbox with a date on it. Fill in the free template and scan or photograph it, or type the lines into anything that exports PDF. Send it the day the job is done.
How do I show a deposit on a welding invoice?
List the job total first, then a line for the deposit received with a minus sign, then the balance due. Do not shrink the line items so the total equals the balance. The customer should see the full job price, what they already paid, and what they still owe.