Free welding invoice template
A one-page invoice you can print and fill in. Work and material line items, payment terms, due date, and remit-to. Free PDF, no email required.
Updated August 2026
Quick answer
A welding invoice needs your shop info, the customer, an invoice number, a due date, line items for work and materials, the total due, and payment terms. Download the free PDF below and send it the day the job is done.
Download the template
US Letter, one page. Fill it in by hand or behind the counter. No email, no signup, just the PDF.
Quoting the job first? Start with the welding quote template.
Getting paid on time starts with the paper
Invoice the day the work is done. Not Friday, not end of month. The clock on your money starts when the paper lands, and every customer pays the fresh invoice faster than the one from three weeks ago.
Put a real due date on it."Due on receipt" or a date. "Net 30" without a date printed next to it becomes Net 45 in practice.
Mirror the quote. Same line items, same numbers, additions on their own lines. The customer should recognize the invoice from the quote they signed. If you quoted with the quote template, this is a two-minute copy job.
Reference the job. A job or PO number on the invoice is what gets you paid by any customer with an accounts-payable person. No reference, no match, no check.
Questions shops ask about invoicing
What should a welding invoice include?
Your shop name and contact info, the customer, an invoice number and date, a due date, line items for the work and materials, the total due, payment terms, and where to send payment. If the job started from a quote, reference the quote number so the two papers tie together.
When should I send the invoice?
The day the job is done, before the truck leaves if you can. Every day between finishing the work and sending the bill adds a day to when you get paid. Shops that invoice weekly on Fridays wait an average of half a week longer for the same money.
What payment terms are normal for welding work?
Due on receipt for walk-in and one-off repair work. Net 15 or Net 30 for commercial accounts that require it. If a customer wants Net 30, that is a credit decision: you are lending them the money for a month, so reserve it for accounts that have paid you before.
Should the invoice match the quote exactly?
The quoted scope should, line for line. Anything added mid-job goes on its own line, marked as an addition, ideally with a text or signed change note behind it. Invoices that quietly grow past the quote are how you lose a repeat customer.